Built for companies that serve meals to their own staff. Employees pick their meals by the day or week, eat at the canteen, and costs flow straight to payroll or department billing — with daily and weekly reports that actually mean something.
Why Canteen
Most in-house canteen teams juggle a kitchen printer, a WhatsApp group for orders, a spreadsheet for stock, and a paper log for allergies. Portions are guessed, departments are billed from memory, and nobody can answer "how much did we spend on lunch last month?"
Scribbled notes that get lost, misread, or handed in late — and you're guessing portions by lunchtime.
A new menu takes half a day to compile, and updating allergens means sending another all-staff email nobody reads.
At month-end, tallying who ate what and charging the right department takes days — and you still miss a few.
How it flows
One simple cycle. The kitchen sets the menu, employees pick what they want, they eat at the counter, and everyone gets a report at the end of the day.
Kitchen adds the meals for the day (or the week) in the system — recipes, allergens, cost per plate.
Employees pick their meals on the web portal — for today, or for the whole week in one go.
RFID badge tap or QR scan at the counter — no cash, no queue, no bottleneck.
Daily and weekly reports land automatically — meals served, revenue, waste, department spend.
Features
Built with real kitchen managers, HR teams, and diners. If it's not on this list, you probably don't need it.
Drag-and-drop your week of meals. Reuse templates, rotate favourites, and see the ingredient cost per plate before you publish.
Lock orders at 8:30 AM so the kitchen knows exactly what to cook.
Mark 14 allergens per dish. Diners see warnings instantly.
Predicts demand based on past orders — cut food waste by 30%.
End-of-month invoice per department or cost-centre — one click.
One dashboard for morning canteens, evening kitchens, event catering, and satellite cafeterias. Every location reports up to head office in real time, but runs independently on the floor.
Employees tap their company RFID card at the kiosk or counter — no password, no phone, no email needed. Works for warehouse, factory, and field staff.
Standardised recipes with auto-calculated cost per plate.
Track ingredient stock and log leftovers for trend analysis.
Dietary & allergens
Tag once when you add the recipe. The system handles the rest — employee filters, kitchen labels, audit logs.
Mark every dish with what's in it (allergens) and who it's for (diets). Diners with nut allergies, vegan preferences, or halal/kosher needs filter the menu to just what they can eat — no guessing, no incidents.
Employee portal
Canteen skips the mobile app entirely. Employees order through a clean web portal — no download, no new login, no friction. Works on any device, right inside your intranet.
Employees sign in with their Google, Azure, or SAML company account — or tap their RFID badge at a shared kiosk. Great for warehouse and factory staff without a desk.
Pick your meals for the week once, on Monday morning. Set defaults and favourites to skip it entirely.
"Show only vegan gluten-free" — the portal hides everything else. No accidental mistakes.
Menu planner
Drag your dishes onto the calendar. Costs, allergens, and portion counts update instantly.
Canteen suggests a balanced week — meat, fish, and veg options on every day — so every diner finds something they want. Override anything, save your favourites, and publish in one tap.
Daily & weekly reports
The daily report lands on your phone at 4 PM. The weekly report lands on HR's desk every Friday. Both are built on the orders your employees placed — no manual tallying.
Integrations
Connect Canteen to your existing tools. Staff rosters, payroll cycles, and accounting flow automatically.
Pricing
One simple yearly fee based on how many employees you feed. No per-diner counts, no hidden add-ons. A one-time €150 setup fee covers onboarding for a new company.
€150 one-time setup fee per new company — covers onboarding, menu import, and staff roster sync.
FAQ
No — and on purpose. Canteen is a web-only product. Employees order through a browser-based portal that works on any phone, tablet, or desktop. No app store approval delays, no second password, no push notifications. Companies love it because nothing new has to be deployed or supported by IT.
Yes — on Company and Enterprise plans. Canteen exports a payroll-ready CSV per cycle (weekly, bi-weekly, or monthly) with each employee's total. We integrate directly with Gusto, Easypay, and local providers; others export by file.
When the chef enters a recipe, each ingredient carries allergen metadata. The dish inherits the union — so "chicken in peanut sauce" is automatically tagged with peanuts. Diners filter the menu by what they need to avoid, and the kitchen prints allergen labels directly from the system.
Yes. On Enterprise, each location has its own menu, kitchen team, and reports — but head office sees combined analytics. Perfect for schools with multiple campuses, manufacturers with plant cafeterias, or catering companies with many client sites.
The kitchen production sheet is printable — download the day's portions as a PDF before service. Point-of-sale runs offline too, syncing counts when the connection returns. You never get stranded.
We can integrate it with our Hr module. If you want to connect with your HR tool, we support CSV import and custom webhooks on Enterprise.
Start free for 14 days. No card. No kitchen shutdown. Just better days for everyone who eats at your tables.